• Gender: Female
• Age: 32
• Designation: Executive Assistant
• Highest Education Level: Graduate - Degree
• Preferred Country: India
• Notice Period: 30  Days
• Preferred Location: Mumbai
• Work Experience: 11.7 Year(s)

Education

B.Com D.G.Ruparel College, Mumbai 2013

H.S.C D.G.Ruparel College, Mumbai Board 2010

Skill Sets

Computer: Proficient in MS Office, MS Word, MS Excel, Advanced Excel, Power Point Presentation, Tally ERP
9.0, Lotus Notes 8.5 software, Outlook and Ramco Software

Languages: Hindi, English & Marathi

Work Experience

Executive Assistant
From :- 2023 to Till Date
Company profile :- Company provides independent & result oriented bespoke financial solutions to public & private corporates

Job Profile :-

Managed 3 Directors & other staff calendars & scheduled meetings, engagements, conferences & business trips.
Prepare & circulate meeting agendas. Record minutes of meetings & maintain the records for future reference.
Organize meeting with HODs in person & virtually through MS Teams / Zoom / Google Meet.
Assist the MD with special projects ,research task & utilize project management tools to help monitor & control the projects & good experience in google
sheet .
Draft & send communications on behalf of MD, Handles their Emails.
Liasing with the director and actively updating his work plan, including monitoring of commitments and deadlines
Arranged domestic & international travel arrangements including booking flights and ground travel, confirminghotel, dinner reservations and booked
locations for offsite meetings.
Managed travel & expenses reports for team members.
Prepare internal and external corporate documents for team members and industry partners.
Assist in the preparation of reports, presentations, and data analysis.
Managed administrative supplies by ordering supplies, cataloging materials, & tracking expenditures. Vendor management, vendor AMC, maintain strong
relationship with them and keep price data in order to get the best pricing on supplies and service.
Managing repair maintenance & replacement of office equipments appliances, order office supplies. Supervise Housekeeping office boys staff, manage employee issue. Organize team communication & plan events, both internal & off site.
Maintain professionalism & strict confidentiality with all materials.

Executive Assistant
From :- Aug 2021 to Jan 2023
Company profile :- specialise in the construction of Commercial, Industrial and Residential Real Estate Projects

Job Profile :-
Update calendars & managed executives every changing schedule, including scheduling meetings and
appointment & interview arrangements.
Handling Incoming & Outgoing calls through EPABX system
Greet & welcome guests as soon as they arrive at the office & connect them with appropriate person
Vendor management, vendor AMC, maintain strong relationship with them and keep price data in order to get the best pricing on supplies and service.
Arranged domestic & international travel arrangements including booking flights and ground travel, confirming hotel, dinner reservations and booked locations for offsite meetings.
Processing all the payments and reimbursements of MD & CEO
Managing repair maintenance & replacement of office equipment appliances, order office supplies
Supervise Housekeeping office boys staff, manage employee issue
Maintain office decorum ( including pantry stock, stationery, Medicines)
Coordinated and planned for major holiday events (Diwali & Christmas)


Front Office & Executive Assistant
From:- Aug 2020 to July 2021
Company profile :- Baidyanath Minerals Pvt ltd
Job Profile :-
Managed Executives every changing schedule, including scheduling meetings and appointments.
Prioritized and managed conflicting appointments using keen judgment to streamline daily, weekly & monthly recurring calendar events.
Vendor management, vendor AMC, maintain strong relationship with them and keep price data in order to get the best pricing on supplies and service.
Arranged domestic & international travel arrangements including booking flights and ground travel, confirming hotel, dinner reservations and booked locations for offsite meetings.
Supervise Housekeeping office boys staff, manage employee issue
Maintain office decorum ( including pantry stock, stationery, Medicines)Coordinated and planned for major holiday events (Diwali & Christmas)

Executive Assistant Cum Admin
From:- August 2018 to Jan 2020
Company profile :- Tosha Fabrics Pvt Ltd. (Indonesia)

Job Profile :-
Multiple process of invoices including PO, matching POs with supporting documents & prepared invoice
Developing, reviewing, and improving administrative systems, policies, and procedures
Generating financial statements & reports detailing accounts receivable status
Handling foreign customers by answering product and service queries
Maintaining petty cash transactions, including advance payment and disbursement of cash.


HR & Admin Executive
From:- November 2013 to April 2018
Company profile :- Axis Bank Ltd.

Job Profile :-
Vendor management - creation, external vendor coordination, vendor contract, renewal of contracts
with clients
Managed accounts payable, which involved forecasting weekly cash flows, analyzing ageing of
accounts payable of the company and making vendor payments
Procuring mobile connections for employees and preparing purchase orders for new mobile connections and following up with the service providers for delivery /activation.
processing all the payments and reimbursements of MD & CEO.
Attending to all office administrative needs such as incoming and outgoing mails and couriers, supplies and stationery, scheduling and coordinating meetings
Providing monthly provision to finance & accounts team
Collecting the monthly manpower data from pan India vendors , preparing the dashboard & sharing it with finance & accounts departments
Compile, Review, analyse & prepare power point presentations for cost analysis of expenses and Preparing Weekly,Fortnightly and Monthly expenditure reports.
Redeployment of outsourced manpower in branches as per request
Arranging a third party vendor to coordinate the relocation process for the department & office premises
Establishing guidelines for employee entry and exit formalities such as issuing of ID card, email, NOC, reliving letter
Preparing, despatching & keeping a track of legal notices (VAS) sent to absconding employees

Future Goals

I am self-motivated and responsible person, seeking a company where I can learn and utilize management and
administrative skills to benefit my organization's growth & success.