plastemartjobs.com Email: jobs@plastemart.com, hr@plastemart.com Download Date: 5/2/2025 9:36:56 AM ________________________________________________________________________________________ RefNo: CA - 37713 Gender: Female Age: 41 Designation: Executive Assistant Highest Education Level: Diploma Preferred Location: Mumbai Notice Period: 30 Days Education Details: Diploma in Hotel Management. - (A-Grade)Diploma in Travel & Tourism And Customer Relation Management. - (A-Grade) Completed Swift India Training from NIIT. Executive Assistant Diploma from Davars College. Skill Sets: Extra-Curricular Activities: Participated in Inter-School and Inter-College Dance Competition. Won Gold Medal (Doubles) and Silver Medal (Singles)-Carrom Competition in College . Work Experience: 20.1 Work Experience Details: Executive Assistant. From:- 24 Apr 2019 To Till dtae Company profile :-Manufacturer and exporter of Colour & Additive master batches and Thermoplastic Compounds. Job Profile :- Assisting Managing Director with Calendar Management, Taking down Minutes of Meeting and following up for Action Plan. Ensuring all deliverables are met as per the deadlines given. Arranging Visa & Travel itinerary, Scheduling Meetings and all official communications. Direct assistance and servicing any requirements of Chairman , Vice-Chairman . Secretarial support as and when required Arranging/accepting meetings and telephone calls. Maintain and manages diaries and meeting commitments. Drafting minutes of meeting, routine letters or reports. Organize and co-ordinate corporate travel arrangements. Review and attend to emails. Exchange and obtain information for senior management and external clients and dealers. Arranging and Co-ordinating for Events E-Lite Plus , K-Show etc Organize and maintain correspondence and records, follows up on pending matters with some guidance. Providing high-level administrative support involving efficient handling of sensitive & confidential correspondence, management of document flow, screening telephone calls. Organizing Group MD meets on monthly basis, Weekly Management meetings conference calls within India & International, collating papers/presentations for meetings preparing and circulating agendas and setting up presentation equipment. Prepare & Circulate Agenda's Minutes of meeting and follow up of action completion. Organizing filing & maintaining papers and preparing the expense reports / statements in a systematic manner for Director co-ordinate with local finance and corporate for submissions. Verifying vendor bills and ensuring timely payments to vendors. Handling Forex Requisition and Surrender. Handling Exports Proposal. Checking proposals on Salesforce, SAP . Co-ordinating for Grade modification with Production team and getting approval from the M.D . Checking and approving all exports dispatches. Sr. Manager Administration From:- Jan 2018 To Nov 2018 Company Profile:- Buniess networking compnay Job Profile:- Calender management for Chairman. Booking of meetings etc as per the calendar. Co-ordinating for agenda and meetings. Drafting minutes of meetings. Co-ordinating wth travel desk for tickets, doing web checkins. Maintaining records, files. Maintaining Sales and revenue data. Co-ordinating with Branch Head for monitoring daily revenue updates and MTD revenue. Ensuring discipline is followed . (Office timings , onsite meetings, daily revenue) Executive Secretary From:- Jun 2015 To Jan 2018 company Profile :- Beegram Business Doctors LLP. Job Profile :- Calender management for Director Booking of meetings etc as per the calendar. Arranging meetings and mail out invites to the participants. Drafting minutes of meetings. Co-ordinating wth travel desk for tickets, doing web checkins. Handling travel expence claims and reimbersments. Maintaining records, files. Handling stationery. Updating attendance records. Coordinating for VISA arrangements. Handling petty cash. Salary processing Sr. Admin Assistant From:- Jun 2014 To Jul 2014 company profile :- J.P. Morgan Job profile :- Calender management for AVP and Dept Head Booking of meetings etc as per the calendar. Arranging meetings and mail out invites to the participants. Drafting minutes of meetings. Arranging travel, transportation and accommodation. Handling travel expence claims and reimbersments. Maintaining records, files. Handling stationery. Coordinating with consultants for lining up candidates for tests. Arranging telecalls/ interviews as per IST/ HKT/ EST timings. Booking of telepresence rooms. Conducting test , arranging interviews after shortlisting. Updating attendance records. Coordinating for VISA arrangements. Raising various request for access controls for on boarding and off boarding employees. Coordinating for ID cards and access cards. Sr.Executive From:- May 2008 To Jun 2014 Company profile :- Financial Software and Systems Pvt Ltd. Job profile :- Preparing monthly reports Access / telephone Collection of staff individual data through HR Issuing and destruction of Access card / ID card for new joining and resignees respectively. Maintenance of records for issuing particulars Reporting/Blocking of lost cards Maintaining access record Maintaining/periodical reviewing of access restriction Generating report from the access control system for ascertaining the entry/exit data/details on daily basis. Generation of daily extension wise calls report indicating the cost Summary report at the end of the billing period and tallying the same with the PRI bill. Preparation of cost comparison report MTNL - for lease line and communication related problems. PRI lines bills Mobile bills related issue. Liaise with service providers, negotiating the best rates from vendors. Monitorperformances of Housekeeping, Security,Transport, Vending maching etc. Receiving the request for travel duly approved by the respective head of the department Co-ordination with Travel agent for Booking of the ticket on Air/Rail Booking of Hotel / Guest House for availability. Booking VC rooms and meeting rooms. Staffing Executive From:- Mar 2007 To may 2008 Company profile :- Anlage Infotech Pvt Ltd. Job Profile :- Working on senior management level. Sourcing profiles and shortlisted according to the requirement. Shortlisting candidates over phone. Scheduling Interviews Interviewing candidates for first round and shortlisting for next round as and when requested by clients. Interacting with clients for new business. Follow ups with the clients profiles , joinees etc. Maintaining MIS reports Maintaining clients as well as candidate database. Team Leader From:- Apr 2005 To Feb 2007 Company Profile :- Hyatt Regency Job profile :- Handling guest complaints and taking feedback for the same. Making scala for the department and maintaining stores as well. Taking conference room bookings for the Business center. Handling business center operations. Training new joinees in the department on various aspects such as soft skills and voice modulation. Handling EPBX system. Making month end reports. Taking feedback sessions as well as appraisals of the team members. Making weekly and monthly training schedule. Making performance report. Maintaining files. Conducting training for policies and procedures. Successfully conducted fire drill twice and appreciated by GM for the same. Received appreciation letter from GM for consistant performance during rains Especially for 26th 27th 28th July2006. Ground Staff. (Trainee) From:- Dec 2003 To feb 2004 Company profile :- Air India Job Profile:- Handling flight departure and arrivals. Handling check-in counter. Handling crew scheduling. Maintaining files and records Future Goals: To use all my skills and ability up to the best to serve the organization. Which in turn will help me to grow along with the organization. Executive Assistant with 15+ years of versatile experience of providing administrative support, Report development including Projects and Process management. Problem-solving: Possess strong quantitative problem-solving and prioritization skills. Successful working in a team environment, as well as independently. The ability to work under pressure and mul ________________________________________________________________________________________